Administrative Assistant - Bi-lingual

Summary:

Provide bilingual (Spanish and English) administrative and clerical support to Prime Care Coordination customers and staff.

Essential Job Functions:

  • Answer incoming calls and direct calls accordingly.
  • Respond to customer questions, directing inquiries to appropriate personnel as needed.
  • Prepares outgoing mail; sorts and distributes incoming mail.
  • Composes, types and edits correspondence, reports, memoranda, and other material.
  • Takes meeting minutes as needed and distributes to attendees in a timely manner.
  • Ensure completion of all typing/filing/correspondence as needed e.g. create, copy, and distribute letters, memos, reports, and forms on a timely basis.
  • Schedules meetings as needed, including coordinating use of conference and/or meeting areas.
  • Maintains supplies inventory, place and expedite orders for supplies, verify receipt.
  • Maintain the highest level of confidentiality, following all HIPAA policy and procedures.
  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.
  • Meet professional obligations through efficient work habits such as meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner.
  • Perform all other duties relevant to the position as requested.

Knowledge, Skills, and Abilities:

  • Proficient in the use of all Microsoft applications (excel, word, power point, Microsoft outlook, and access).
  • Able to type at least 35 wpm.
  • Ability to work independently under minimal supervision.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to be efficient and productive in a fast-paced environment.
  • Must be detail oriented and have the ability to multi-task.

Education and Experience:

  • Associates Degree preferred HS/GED diploma.
  • Must be bilingual in English and Spanish
  • Two years of clerical and administrative experience.

How to apply:

To apply for this position, please submit your cover letter and resume to jobs@primecareny.org. If chosen for an interview, you will get a detailed job description and the opportunity to demonstrate why you are the best candidate for this position.

Please direct questions to jobs@primecareny.org.